Microsoft ® Office 2010 Simply Phần 9 potx

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Organizing with Outlook

CHAPTER

18 OUTLOOK

• To change your view of notes

in the Notes list, you can click

an option in the Current View

group.

This example displays the

Icon view.

• Outlook adds the note to

the Notes list.

To view the note again or

to make changes, you can

double-click the note to

reopen it.

Can I forward the note to another user?

Yes. To turn a note into an e-mail attachment,

right-click the note in the Notes list and click

Forward. An e-mail Message window opens

with the note attached and the contents of the

note in the Subject line. Simply enter the

recipient’s e-mail address and add any message

text; then click the Send button.

How do I delete a note?

Click the note in the Notes

list and then click the Delete

button in the Home tab or

press Delete . Alternatively,

right-click the note in the

Notes list and click Delete.

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• Outlook displays the Folder

List pane.

To move an item to another

folder, you can click and drag

the item and drop it on the

folder’s name.

View the Folder List

1 Click the Folder List button

( ) in the Navigation pane.

Organize Outlook Items

You can store your Outlook items, whether they

are messages, tasks, or notes, in folders. By

default, Outlook creates a set of folders for you

to use when you install the program, including

e-mail folders for managing incoming,

outgoing, and deleted messages.

You can use the Folders list to move items from

one folder to another and create new folders in

which to store Outlook items. You can even

create subfolders within these folders. For

example, you might create a subfolder in your

Inbox folder to place all the corporate

correspondence that you send and receive, or

create a folder in the Tasks folder for a special

project.

Organize Outlook

Items

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Organizing with Outlook

CHAPTER

18 OUTLOOK

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How do I delete an item from a folder?

To delete an item from a folder, click the folder in the Folders list containing the

item, click the item you want to delete, click the Home tab, and click the Delete

button. To delete an entire folder and all of its items, click the folder in the

Folders list and then press Delete . Outlook places items you delete in the Deleted

Items folder; to empty the Deleted Items folder (and thereby remove any items it

contains from your system), right-click it and choose Empty “Deleted Items”

Folder.

The Create New Folder dialog

box appears.

3 Type a name for the new

folder.

4 Click the Folder contains

and choose an item type.

5 Click OK.

• Outlook creates the new

folder.

Create a New Folder

1 In the Folder list, right-click the

folder in which you want to

create a new folder.

2 Click New Folder.

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3 Type your keyword or phrase.

• Double-click an item to view it

in its own window.

1 Click the Outlook component

that you want to search.

2 Click in the Search

Component box.

• Outlook displays a Search tab,

with several search-specific

tools.

Perform an Instant Search

Suppose you need to locate an Outlook item —

for example, an e-mail message about a project

you are working on, an item on your to-do list

that you need to review, or the contact record

for a co-worker that you need to call. Instead

of sifting through your Outlook folders to

locate it, you can use Outlook’s Search tool to

quickly find it. Each component includes an

Instant Search box; simply enter a keyword or

phrase, and Outlook searches for a match, even

displaying items that match your criteria as you

type.

Perform an

Instant Search

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