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MindManager ®

FOR

DUMmIES‰

by Hugh Cameron & Roger Voight

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MindManager ®

FOR

DUMmIES‰

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MindManager ®

FOR

DUMmIES‰

by Hugh Cameron & Roger Voight

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MindManager® For Dummies®

Published by

Wiley Publishing, Inc.

111 River Street

Hoboken, NJ 07030-5774

Copyright © 2004 by Wiley Publishing, Inc., Indianapolis, Indiana

Published by Wiley Publishing, Inc., Indianapolis, Indiana

Published simultaneously in Canada

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About the Authors

Hugh Cameron began his seemingly random career with a degree in clinical

electrical engineering from Purdue University. In an attempt to satisfy his entre￾preneurial urges, Hugh started Camtech, Inc., a clinical engineering company

that soon extended its reach to incorporate a diverse group of projects —

from impedance cardiography and patient data acquisition (in the healthcare

world) to computerized evidence analysis workstations (for use in the law

enforcement arena). After earning his MBA from Indiana Wesleyan University,

Hugh took a consulting position with a Fortune 100 company where he orga￾nized and set up the company’s national and international service groups. He

also initiated and received a National Institutes of Health, Small Business

Innovation Research grant.

Throughout his career, Hugh has played the role of instructor at every oppor￾tunity. He is certified as a Myers-Briggs trainer, Law Enforcement instructor,

and Project Management Professional (PMP). Hugh applied his project man￾agement expertise and PMP certification to the role of technical editor on the

recently published PMP Certification For Dummies. Currently, Hugh travels all

over the world (well, to 40 countries, at least) to provide instruction in pro￾ject management, leadership, systems integration, and requirements manage￾ment to industry-leading companies such as BP, IBM, Hewlett-Packard,

Abbott Laboratories, and Novartis.

Roger Voight, PhD, is a certified project manager with over 30 years of expe￾rience in software architecture, design, development and software project

management, as well as training and business consulting in each of these

areas. His experience includes many diverse industries such as travel, public

accounting, wholesale and retail merchandising, medical, legal, insurance,

education, and government. He has provided project management training

and consulting on a world-wide basis to many of the Fortune 100 corporations

such as IBM, AT&T, Nortel, Motorola, Eli Lilly, and Hewlett-Packard. With his

experience as both an executive level manager as well as a business consul￾tant, he understands very well the time pressures on managers and the des￾perate need for effective and pragmatic solutions to business problems.

He is a certified trainer for Microsoft Project and for Mindjet and has exten￾sive experience customizing and integrating the Microsoft Office Suite for

customer applications using VBA. He has developed numerous software￾based tools which together facilitate the gathering of detailed and accurate

user requirements and the development of reliable time and cost estimates

in project management. Over the last 15 years he has developed many appli￾cations, some of which won national awards, based on the Pick operating

system family of application development tools.

He has been a speaker at numerous national and regional meetings on effec￾tive tools for management of software projects and for software development.

He was a contributing writer for more than a year to a national magazine

devoted to the application development tool called Advanced Revelation and

contributed to the recently published book, PMP Certification For Dummies.

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Authors’ Acknowledgments

Hugh Cameron: I want to thank our Acquisitions Editor Steve Hayes, Project

Editor Andrea Boucher, and the other special person at Wiley Publishing for

their help in making this book a reality.

Thanks also go out to Hobie, Don, and the others at Mindjet. Their continued

cooperation as MindManager Pro came to life is greatly appreciated.

Nick, the technical editor, is much more than his title infers. His expertise

with MindManager is fantastic. He helped us over hurdles and kept us honest.

My co-author, Roger Voight, made this book possible. His focus on comple￾tion and detail kept the book going. Thank you, Roger, for being a true friend.

Roger Voight: Many people have made it possible for me to contribute to this

book. They certainly include all of those who have participated in my training

classes over the years and have helped me to understand just how challenging

it can be to learn to use a rich software package. Our project editor, Andrea

Boucher, was unbelievably patient and helpful in getting me started in the

right way and was always there with hints and help whenever asked. Dagmar

Herzog provided early inspiration with her passion for MindManager and her

writing about the software that was genuinely fun to read. My sisters read parts

of some of the chapters, laughed at the right places, and encouraged me to

press on. Nick Duffill of MindManuals contributed advice, help, and encour￾agement, as well as much of the material for Appendix C, with a generosity

that was awe-inspiring.

None of this could have happened without my very good friend and co-author,

Hugh Cameron, who first introduced me to MindManager and then to the pos￾sibilities of this book project. It has been a blast, good buddy, and I’m looking

forward to whatever our next project might be.

Lastly, but really first and foremost, I must acknowledge my dear wife, Susan,

who helped me find the courage to undertake this project, read many of the

first drafts, and guided me in so many ways to finding my writer’s voice.

Sweetie, you have been my help — and soulmate for all of these years, and I

love you!

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Publisher’s Acknowledgments

We’re proud of this book; please send us your comments through our online registration form

located at www.dummies.com/register.

Some of the people who helped bring this book to market include the following:

Acquisitions, Editorial, and Media Production

Development Project Coordinator: Courtney MacIntyre

Project Editor: Andrea C. Boucher Layout and Graphics: Joyce Haughey,

Acquisitions Editor: Steve Hayes LeAndra Hosier, Michael Kruzil,

Technical Editor: Nick Duffill Jacque Schneider, Julie Trippetti

Editorial Manager: Carol Sheehan Proofreaders: Carl William Pierce

Media Development Manager: Laura Indexer: TECHBOOKS Production Services

VanWinkle Special Help

Media Development Supervisor: Richard Andrea Dahl

Graves

Editorial Assistant: Amanda Foxworth

Cartoons: Rich Tennant

(www.the5thwave.com)

Publishing and Editorial for Technology Dummies

Richard Swadley, Vice President and Executive Group Publisher

Andy Cummings, Vice President and Publisher

Mary C. Corder, Editorial Director

Publishing for Consumer Dummies

Diane Graves Steele, Vice President and Publisher

Joyce Pepple, Acquisitions Director

Composition Services

Gerry Fahey, Vice President of Production Services

Debbie Stailey, Director of Composition Services

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Contents at a Glance

Introduction .................................................................1

Part I: Discovering Visual Organization ........................7

Chapter 1: Getting Organized — Visually .......................................................................9

Chapter 2: Making Your First Map .................................................................................19

Chapter 3: Exploring the Neighborhood ......................................................................37

Part II: The Path Takes You There ...............................53

Chapter 4: Icons and Colors ...........................................................................................55

Chapter 5: Images: Graphic Ideas ..................................................................................69

Chapter 6: Grouping and Relating Topics ....................................................................81

Chapter 7: Getting Wordy ...............................................................................................89

Chapter 8: Catapulting Your Creativity .........................................................................99

Part III: Maps and Buried Treasure ...........................105

Chapter 9: Putting Plans in Place ................................................................................107

Chapter 10: Big Maps for Big Ideas or Projects .........................................................119

Chapter 11: Adding Supplemental Information .........................................................131

Chapter 12: Putting the World at Your Mouse Click .................................................141

Chapter 13: Finding and Filtering the Information You Need ..................................155

Chapter 14: Getting a Fast Start with Templates and Styles ....................................163

Chapter 15: Letting a Wonderful Wizard Guide You ..................................................189

Chapter 16: Recombining the Building Blocks with Scripting .................................211

Part IV: Maps through Webs and Windows ................221

Chapter 17: Mining and Managing Information .........................................................223

Chapter 18: To the Host with It: Creating Web Pages ...............................................237

Chapter 19: Presenting Your Maps with PowerPoint ................................................255

Chapter 20: Word Wonders ..........................................................................................269

Chapter 21: Out to Outlook ..........................................................................................279

Chapter 22: Linking with Microsoft Project ...............................................................297

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Part V: The Part of Tens ...........................................309

Chapter 23: Ten Helpful Add-Ins and User Groups ...................................................311

Chapter 24: Ten (Or So) Shortcuts ..............................................................................317

Chapter 25: Ten Useful Things You Won’t Need Every Day .....................................323

Part VI: Appendixes .................................................333

Appendix A: Differences in MindManager Editions ...................................................335

Appendix B: Using Tablets and PDAs ..........................................................................343

Appendix C: Useful Scripts............................................................................................347

Index .......................................................................361

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Table of Contents

Introduction ..................................................................1

About This Book ..............................................................................................2

How to Use This Book ....................................................................................2

Who Are You? ..................................................................................................3

How This Book Is Organized ..........................................................................3

Part I: Discovering Visual Organization ...............................................3

Part II: The Path Takes You There ........................................................4

Part III: Maps and Buried Treasure ......................................................4

Part IV: Maps through Webs and Windows.........................................5

Part V: The Part of Tens.........................................................................5

Icons Used in This Book .................................................................................6

Feedback, Please .............................................................................................6

Part I: Discovering Visual Organization ..........................7

Chapter 1: Getting Organized — Visually . . . . . . . . . . . . . . . . . . . . . . . .9

MindManager: An Organized Beginning .....................................................10

Visual organization ..............................................................................10

Recording your brainstorms ..............................................................11

Analyzing problems .............................................................................11

Taking meeting notes ..........................................................................12

Setting up project tasks ......................................................................12

Chain Linking .................................................................................................13

Linking map to map .............................................................................13

Linking to the URL world ....................................................................13

Linking to other programs .................................................................13

Linking to documents .........................................................................14

Information Inclusion ...................................................................................14

News feeds ...........................................................................................14

Searching ..............................................................................................14

Building on the Strengths of Other Programs ...........................................15

Microsoft Outlook ...............................................................................15

Microsoft Project or other MPX project tools .................................16

Presenting MindManager Map Information to Others .............................17

MindManager presentation mode .....................................................17

Export to Microsoft Word ...................................................................17

PowerPoint presentations ..................................................................17

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xii MindManager For Dummies

Chapter 2: Making Your First Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Switching on MindManager .........................................................................19

Scoping Out the Workspace .........................................................................21

Finding your home on the pane .........................................................21

Gliding through the menus .................................................................22

Toolin’ around the toolbars ...............................................................23

Objects and Things .............................................................................26

Creating Your First Map ...............................................................................27

Exploring on Your Own ................................................................................29

Setting up a document ........................................................................30

Adding topics .......................................................................................31

Rearranging topics ..............................................................................33

Adding text notes to a topic ...............................................................34

Managing your maps ...........................................................................35

Chapter 3: Exploring the Neighborhood . . . . . . . . . . . . . . . . . . . . . . . . .37

Moving In ........................................................................................................37

Making yourself at home ....................................................................38

Rearranging the furniture ...................................................................40

Day to Day Living ..........................................................................................41

Your map, your way ............................................................................41

It’s all in how you look at it ................................................................43

Getting Out .....................................................................................................45

Working with others ............................................................................46

Getting it on paper ..............................................................................48

Exporting ..............................................................................................50

The Plumbing and Heating ...........................................................................50

Part II: The Path Takes You There ................................53

Chapter 4: Icons and Colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Inserting Icons ...............................................................................................55

Icons in the Map Marker menu ..........................................................56

Switch to another Map Marker set ....................................................59

Brains up ..............................................................................................60

Color Inside the Lines ...................................................................................62

Color the Text and Give It a Name ..............................................................64

Topical Application of Color ........................................................................65

Chapter 5: Images: Graphic Ideas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Opening the Door of the Library .................................................................70

Installing Images into a Map ........................................................................72

Subliminal Background Images ...................................................................75

Searching Images by Keyword .....................................................................77

Looking at Images in a Different Way ..........................................................78