Tài liệu Importing and Exporting Your Data doc

[ Team LiB ]

Importing and Exporting Your Data

Although Import and Export isn't the best method to use when backing up your messages,

calendar, and contacts, or when you move to a new computer and need to set Outlook up

with your old messages, it's the method most people discover and use.

Suggested uses for Import and Export include

• Use it when you want to share your calendar or contacts with someone else.

Export to a PST and others can either import the items or use File, Open, Outlook

data file to view the items.

• Use it when your appointment times are messed up because of time zone or

daylight saving time settings. Set the computer's time so that the appointment

times are correct, and then export to Excel or Comma Separated Value

(Windows). Delete the calendar items or move them to a new folder before

correcting the computer's time and importing the items back into the calendar.

After you're satisfied that the appointments were imported correctly, delete the old

appointments.

• Export your contacts to Excel or a CSV file to use in a mail merge that doesn't

support Outlook address books.

Don't use Import and Export to back up your data. See the next section

for the proper way to back up or move to a new computer.

Task: Use the Import and Export Wizard

The Import and Export Wizard supports many file types and, in most cases, handles

importing or exporting data very well. There are some limitations when you export to

other file types; for example, the receive date is not exported.

1. Start the Import and Export Wizard by choosing File, Import and Export. If you

have Outlook's Business Contact Manager installed, select Outlook to open the

wizard.

2. Choose the action to perform (see Figure 19.7). Although you'll choose Export to a

File for this exercise, you can import from a number of sources using this wizard.

Figure 19.7. Use the Import and Export Wizard to import vCards,

vCalendar, and iCalendar files, import from another program or file, and