RESIDENT/FELLOW MANUAL 2012-2013 docx

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Table of Contents

Introduction ................................................................... Section 1

Purpose of This Manual..................................................................1.1

Acknowledgment...........................................................................1.2

Family Medicine Asheville Residents..............................................1.3

Geriatric Medicine Fellows ............................................................1.3

Hospice and Palliative Medicine Fellows........................................1.3

General Practice Dental Residents..................................................1.4

Family Medicine Hendersonville Residents ....................................1.5

Obstetrics and Gynecology Residents.............................................1.6

Faculty...........................................................................................1.7

Institutional Organization .............................................. Section 2

History of the NC Area Health Education Program..........................2.1

NC AHEC Map ..............................................................................2.2

History of MAHEC .........................................................................2.3

Mission Statement..........................................................................2.4

Diversity Statement ........................................................................2.5

Strategic Plan .................................................................................2.6

Organizational Chart......................................................................2.7

Facility Locations / Information.......................................................2.8

Division of Administration .............................................................2.9

Department of Fiscal Services.......................................................2.10

Department of Human Resources.................................................2.11

Division of Dentistry ....................................................................2.12

Division of Family Medicine ........................................................2.13

Division of Obstetrics and Gynecology ........................................2.14

Division of Regional Services.......................................................2.15

Graduate Medical & Dental Education Policies ............. Section 3

Institutional Commitment to Graduate Medical & Dental Education3.1

Graduate Medical and Dental Education Committee(s) ...................3.2

Institutional Master Affiliation and Program Letter of Agreements....3.3

Internal Review of GME Programs & Fellowships ...........................3.4

Eligibility, Selection & Transfer of Applicants..................................3.5

International Medical Graduates.....................................................3.6

Resident Contract/Letter of Agreement............................................3.7

Licensing, Renewals & Certification................................................3.8

Nonrenewal & Renewal of Resident/Fellow Contract......................3.9

Promotion of Residents ................................................................3.10

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GME Policies & Procedures.......................................... Continued

Evaluation of Residents, Fellows, Faculty & Program.....................3.11

Fair Hearing for Resident/Fellow Grievance(s) ..............................3.12

Disciplinary Action and/or Dismissal of a Resident/Fellow............3.13

Counseling and Support Services for Residents/Fellows ................3.14

Impairment ..................................................................................3.15

Productive Work Environment .....................................................3.16

Resident/Fellow Participation in Educational & Professional Activities3.17

Residents‖/Fellows‖ Organization Forum.......................................3.18

Resident/Fellow Participation in Committees................................3.19

Moonlighting ...............................................................................3.20

Leaves of Absences for Residents/Fellows.....................................3.21

Medicare Supervision of Residents by Teaching Physicians...........3.22

Supervision of a Residents/Fellows...............................................3.23

Resident/Fellow Files - Content, Access & Retention.....................3.24

Resident/Fellow Anonymous Evaluation of Compliance................3.25

Dress Code ..................................................................................3.26

Personal Appearance....................................................................3.27

Margaret R. Pardee Memorial Hospital / Dress Code.....................3.28

Margaret R. Pardee Memorial Hospital / Meals.............................3.29

Margaret R. Pardee Memorial Hospital / Medical Record ..............3.30

Mission Hospital / Dress & Appearance........................................3.31

Mission Hospital / Resident Meals................................................3.32

Mission Hospital/ Completion of Medical Records........................3.33

Continuation of Benefits after leaving MAHEC..............................3.34

Non-Competitive Agreement........................................................3.35

Reduction in Size or Closure of the GME & Dental Program(s)......3.36

Duty Hours and Work Environment for Residents/Fellows ............3.37

Exception in Weekly Limit on Duty Hours....................................3.38

Annual Reports to Organized Medical Staffs.................................3.39

Transferring Residents/Fellows as a Result of Disaster ...................3.40

Interactions between Vendors and GME Programs........................3.41

Accommodation for Disabilities ...................................................3.42

International Travel ......................................................................3.43

Third Party Comments..................................................................3.44

Complaints ..................................................................................3.45

Record Review.............................................................................3.46

Appropriate Treatment of Residents and Medical Students............3.47

Resident & Fellow Fatigue and Stress............................................3.48

Benefits........................................................................... Section 4

Professional Liability Insurance.......................................................4.1

Health and Dental Insurance for Residents .....................................4.2

Flexible Benefits Plan.....................................................................4.3

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Benefits......................................................................... Continued

Life Insurance/Accidental Death and Dismemberment ....................4.4

Certificates of Prior Coverage under the Plan..................................4.5

Long-Term Disability Insurance ......................................................4.6

Mental Health Benefits...................................................................4.7

Workers Compensation..................................................................4.8

Educational Funds..........................................................................4.9

Licensing Fees Paid......................................................................4.10

United Services Credit Union.......................................................4.11

Pre-Paid Legal Services.................................................................4.12

Additional Benefits.......................................................................4.13

General MAHEC Policies and Procedures ...................... Section 5

Employment Verification/References ..............................................5.1

Salaries 2012-2013 ........................................................................5.2

Payday/Payroll Deductions.............................................................5.3

Direct Deposit of Payroll................................................................5.4

Eating Facilities..............................................................................5.5

Building Closings...........................................................................5.6

Smoking ........................................................................................5.7

Illegal Drugs ..................................................................................5.8

Employee Assistance Program (EAP) ...............................................5.9

Risk Management, Corporate Compliance & Safety Office ............5.10

Deficit Reduction Act & the False Claims Policy ...........................5.11

Security .......................................................................................5.12

Incident Report ............................................................................5.13

Risk Management Top Ten List.....................................................5.14

Claims/Lawsuits vs. MAHEC Staff .................................................5.15

Confidentiality Policy...................................................................5.16

Media and Public Relations..........................................................5.17

MAHEC Drug & Alcohol Free Workplace ....................................5.18

Vehicle Insurance Coverage .........................................................5.19

Travel Policy and Procedure.........................................................5.20

Program Requirements................................................... Section 6

ACGME Common Program Requirements

ACGME Institutional Requirements

RRC Family Medicine Program Requirements

RRC Geriatric Medicine Fellowship Program Requirements

RRC Hospice and Palliative Medicine Fellowship Program Requirements

RRC Obstetrics and Gynecology Program Requirements

CODA Standards

Index............................................................................... Section 7

Manual Index

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1.1 PURPOSE OF THIS MANUAL

This manual contains current GME and GPR policies, ACGME Institutional and Program

Requirements, CODA Requirements, MAHEC employee policies and benefits, and other

general information for you as a MAHEC employee. You should familiarize yourself with

the manual and use it as a reference.

The Resident Physician & Dentist Contract/Letter of Agreements, state laws, ACGME

Institutional and Program Requirements, CODA Requirements, and policies and

procedures of MAHEC and GME/GPR formally specify terms of employment.

1.2 ACKNOWLEDGMENT

Pertinent information is contained in the resident manual to help make your orientation

and your residency training goes smoothly. Comments and/or suggestions for making this

manual more useful are encouraged. For our records, please sign below to verify that you

were notified that the resident manual is available online with hard copies available in the

GME office and in each program office.

I have been notified of how to access a copy of the MAHEC Resident Manual that

outlines the benefits and policies related to the graduate medical and dental

education programs and personnel of MAHEC. I will familiarize myself and comply

with the information contained in the manual.

The information in this manual is subject to change as situations warrant; I

understand that changes may supersede, modify, or eliminate the policies in this

manual. The organization has a responsibility for keeping me informed of policy

changes through my supervisor or through official notices. There exists at all times

an implied mutual trust in this agreement. In the event that I need clarification on

any policy, I understand it is my responsibility to contact my Program Director or

the Graduate Medical and Dental Education office for assistance.

Nothing in this document will diminish or abrogate the responsibility and authority

of the Director of the Residency Program(s) subject to MAHEC, NC AHEC Program,

and UNC-CH policies and authorities related to graduate medical and dental

education.

I understand I have an obligation to inform my supervisor or manager and the

Department of Human Resources/Risk Management of any changes pertaining to

my employment or employment benefits.

Signature Date

SAMPLE

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1.3 FAMILY MEDICINE ASHEVILLE RESIDENTS / 2012-2013

First Year Medical School

Jessica Anewalt, MD Saint Louis University School of Medicine

Samantha Fawcett, MD University of Iowa Roy J & Lucille A Carver College of Medicine

Helen Travis Paulson, MD Florida State University College of Medicine

Jesse Pace, DO Arizona College of Osteopathic Medicine of Midwestern University

Kate Rasche, MD Albert Einstein College of Medicine of Yeshiva University

Meredith Soles, MD University of North Carolina at Chapel Hill School of Medicine

Bart Steen, MD University of North Carolina at Chapel Hill School of Medicine

Matthew Swanson, MD University of Washington School of Medicine

Genevieve Verrastro, MD University of Massachusetts Medical School

Second Year Medical School

Yu Kwan Chan, MD University of Maryland School of Medicine

Rebecca Cramer, MD University of Wisconsin School of Medicine and Public Health

Jan Esker, MD Ohio State University College of Medicine

Julia Oat-Judge, MD Johns Hopkins University School of Medicine

James Romano, MD Drexel University College of Medicine

Bruce Ulrich, MD University of Illinois College of Medicine

Vince van Acht, MD West Virginia University School of Medicine

Bryant Ward, MD The Brody School of Medicine at East Carolina University

Liza Young, MD Ohio State University College of Medicine

Third Year Medical School

Christina McDonald, MD Georgetown University School of Medicine

Susan McDowell, MD Virginia Commonwealth University School of Medicine

Lisa Niedergeses, MD University of Iowa

Elsie Osei-Nkansah, MD East Tennessee State University

Ginger Poulton, MD University of Michigan Medical School

Timothy Poulton, MD University of Michigan Medical School

Eric Smith, MD East Tennessee State University

Benjamin Stepp, MD University of North Carolina Chapel Hill

Susan Wilhoit, MD University of Louisville School of Medicine

Geriatric Fellows Medical School

Matthew Moye, DO Edward via Virginia College of Osteopathic Medicine

Blythe Winchester, MD University of North Carolina Chapel Hill

Hospice & Palliative Medicine Fellow Medical School

Alhley Albers, DO AT Still University-Kirksville

College of Osteopathic Medicine

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1.4 GENERAL PRACTICE DENTAL RESIDENTS / 2012-2013

Dentist Dental School

Ashton Janet Butler, DDS University of Maryland Baltimore College of Dental Surgery

Marissa DeAngelis, DDS Virginia Commonwealth University School of Dentistry

Garrick McGrath, DMD Georgia Health Sciences University College of Dental Medicine

Britney Taylor, DDS University of Tennessee College of Dentistry

1.5 FAMILY MEDICINE HENDERSONVILLE RESIDENTS / 2012-2013

First Year Medical School

Ryan Eichhorn, DO Edward via Virginia College of Osteopathic Medicine

Harry Holt, MD Eastern Virginia Medical School

Cristin O‖Grady, MD Tufts University School of Medicine

Second Year Medical School

Adrian Mancheno, MD Pontificia Universidad Catolica del Ecuador

Amanda Maxwell, MD University of North Carolina School of Medicine Chapel Hill

Brent Meadows, DO Philadelphia College of Osteopathic Medicine

Third Year Medical School

Evan Beasley, MD Louisiana State University

Anibal Martinez, MD Universidad de La Republica

Grey Tilden, MD University of Alabama

Amanda Williams, DO Pikeville College School of Osteopathic Medicine

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1.6 OBSTETRICS AND GYNECOLOGY RESIDENTS / 2012-2013

First Year Medical School

Laurel Berry, MD Florida State University College of Medicine

Breanna Bolivar, MD Wright State University Boonshoft School of Medicine

Jon Larrabee, MD Oregon Health and Science University School of Medicine

Karen Wang, MD University of Maryland School of Medicine

Second Year Medical School

Jennifer Bliss, MD University of Texas School of Medicine

Sarah Bradley, MD University of Missouri School of Medicine

Regan Gage, MD George Washington University School of Medicine

Jonathan Freeman, MD Texas Tech University

Third Year Medical School

Elizabeth England, MD East Tennessee State University

Bennett Gardner, MD Medical College of Georgia

Nathaniel Jones, MD East Tennessee State University

Richard Loftis, MD Medical College of Georgia

Fourth Year Medical School

Rongrong Fan, MD Columbia University College of Physicians and Surgeons

Brandi Spence, MD Loma Linda University School of Medicine

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1.7 FACULTY

Family Medicine Residency - Asheville

Faculty

Mike Coladonato, MD

Blake Fagan, MD

Dan Frayne, MD

Benjamin Gilmer, MD

Melissa Hicks, MD

Stephen Hulkower, MD

Suzanne Landis, MD

Eric Pyeritz, MD

Lisa Ray, MD

John Rowe, MD

Adjunct Faculty

Walter Accles, PA

Mary Lynn Barrett, LCSW

Bill Hitch, PharmD

Valerie Krall, LPC, LPA

Maggie Weshner, EdD

Courtenay Wilson, PharmD

Geriatric Medicine Fellowship Program

Faculty Adjunct Faculty

Amy Cohen, MD Kate Zurich, PA-C

Neil Garroway, MD Courtenay Wilson, PharmD

Anna Hicks, MD Maggie Weshner, EdD

Tim Plaut, MD

Hospice and Palliative Medicine Fellowship

Faculty

John P. Langlois, MD

Jennie Barnhardt, MD

Darilyn Dealy, MD

Dan Mackey, MD

Jeff Stillson, MD

Marianne Soufas, MD

Jeffrey Tait, MD

Carlos A. Vargas, MD

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Family Medicine Residency - Hendersonville

Faculty

Steve Crane, MD

Diana Curran, MD

Bryan Hodge, DO

Richard Hudspeth, MD

Geoffrey Jones, MD

Hayam Shaker, MD

Natascha Lautenschlaeger, MD

Andrew Morris, MD

Magdalena Michael, MD

Adjunct Faculty

Barbara Davenport, CNM

Martha Dysart, CNM

Vicki Fleury, CNM

Jim Hall, PhD

Lynne Parsons, PsyD

Deb Phillips, LCSW

Beth Saft, DO

Cynthia Van Deusen, FNP, GNP

Ruth Christos, FNP

Susan McKenney, FNP

General Practice Dental Residency

Faculty Adjunct Faculty

Ed Coryell, DDS Bill Hitch, PharmD, BCPS

William T. Ryals, Jr., DMD

Obstetrics & Gynecology Residency

Faculty

Elizabeth A. Buys, MD

Carol C. Coulson, MD

Andrea F. Currens, MD

Casey Graybill, MD

Ursula Harkness, MD

Margaret A. Harper, MD

James Holman, MD

Kellett Letson, MD

Arthur Ollendorff, MD

Kiran Sigmon, MD

Allen H. Van Dyke, MD

Jennifer Warren, MD

Adjunct Faculty

Ann Brown, CNM, MSN

Dolly Pressley Byrd, CNM

Alison Christopher, CNM

Shelley Galvin, MA

Elizabeth Korb, CNM, MSN

Susan Meade, FPNP

Mollie Milner, MSW, LCSW

Amanda Murphy, CNM

Linda Rowe, RN, LCSW

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2.1 HISTORY OF THE NC AREA HEALTH EDUCATION PROGRAM

The North Carolina (NC) Area Health Education Centers (AHEC) Program, established in

1972, is a unique partnership between university health science centers and communities.

The focus of the partnership is to improve the supply, geographic, and specialty

distribution, retention, and quality of health and human service professionals and support

personnel to meet the primary health needs of the citizens of North Carolina. Nine

regional AHECs serve the health workforce development needs of North Carolina. Area L

AHEC, Charlotte AHEC, and South East AHEC were the first three regional centers in 1972.

By 1974, Eastern AHEC, Greensboro AHEC, Mountain AHEC, Northwest AHEC, Southern

Regional AHEC, and Wake AHEC were established.

The NC AHEC Program will continue to be the responsibility of the Board of Governors of

the University of North Carolina. The Program is based in the Office of the Dean of the

School of Medicine at the University of North Carolina at Chapel Hill (UNC-CH).

2.2 NC AHEC MAP