Data Analysis and Presentation Skills Part 3 ppsx

If you want to keep the e-mail address of someone who has sent you a

message then click on theTools option and then select Add Sender to Address

Book.Their details will then be automatically entered into your virtual address

book.When you next compose a message by clicking on New Msg you will be

able to ¢nd their address by typing in their name or by browsing through the

list. Once you have found the address that you want, you click on the address

and then To: and it will be pasted into your message.You may paste as many e￾mail addresses as you want into the message, so you can e-mail several people

at the same time.

Opening and sending attachments

E-mail is a convenient way of transferring information rapidly. Files may be

sent that contain data, text, photographs, clip art or even music. Some

lecturers send copies of lecture notes or handouts to students via e-mail, so it

is important to learn how to send and open these documents.

Exercise 2.4

Find a document that you have created in Word (or create one

now) and save it to your A: drive on a floppy disk. Compose

another e-mail addressed to yourself with the subject heading

‘Attachment’. In the main body of the message type a short

message and then click on the icon that will look like a

paperclip, which is for sending an attachment. When you select

this option a browser window will appear in which you will be

able to select the file you created from the A: drive and attach

this to the message. Once you have done this, send the

message and then wait for it to appear in your Inbox. When the

message arrives it will be shown as having an attachment by

being marked with a blue paperclip.

Open the message by double clicking on it. Find the attachment

by looking at the bottom of the message. It should appear in a

separate box with the filename written on it (or may be shown

as a file at the top of the message). Double click on the

filename to open it. A dialogue box may appear indicating what

26 2 RESEARCHING AND PLANNING SCIENTIFIC INVESTIGATIONS